To open an file with such a compression utility, you can rename the file to have the extension. This could greatly simplify the creation of other form letters in the future and is highly recommended.Some compression utilities only check the file extension and may not recognize the file as being compressed. If you have not saved the original, prototype form letter document (template) previously, then you will be prompted to do so now by another Save as dialog. They will be saved consecutively in the single document, or numbered consecutively in individual files if saved as single documents. In this case, clicking OK brings up the Save as dialog, where a file name can be entered for the saved letters. You can choose to save each letter as a single, individual document, if preferred. This changes the dialog to display the Save merged document section, where Save as single document is pre-selected. If you prefer to save the letters to a file, perhaps to allow proofreading or some later editing such as changing the typeface or paragraph format, then you should select File in the output section of the Mail Merge dialog, instead of using the default Printer selection. Click OK to send the letters direct to the printer.To select a block of records, select the first record in the block, scroll to the last record in the block, and Shift+click on the last record. To select records to be printed, use Ctrl+click to select individual records. In the Mail Merge dialog, you can choose to print all records or selected records.Click File > Print and respond with Yes in the resulting dialog. The document is now ready to be printed.Click Insert, but do not close the dialog until all lines have been amended.To test for multiple conditions use the operators AND and/or OR between the conditional statements, for example: !AND!.It has the general form of: ! where the ‘!’ (NOT) character indicates the negative case and the square brackets delineate the condition.įor example, in our Points database the condition to test if the Last Name field is empty would be: ! as illustrated in Figure 18. Now click in the Condition box and enter the details of the condition that defines a blank address field.Select the Functions tab and then click on Hidden Paragraph in the Type column.Click at the end of the first paragraph to be suppressed and then select Insert > Fields > Other.(See below for an example.) At this time you may wish to consider suppressing any blank lines that may appear in the resulting letters. Continue until you have composed the entire document.The reason for this will be made clear in the next paragraph.ĭragging fields to the body of the form letter. Note that address lines should be in individual paragraphs, not separated by line breaks as might seem preferable. Now create or modify the form letter by typing in text, punctuation, line breaks, and so on that will be present in all of the letters, and adding fields where needed by clicking in the field heading and dragging to the appropriate point in the letter.Expand the Points and Tables folders, and select Sheet1. Find the data source that you wish to use for the form letter, in this case Points.Display the registered data sources: View > Data sources (or press F4).Create a new text document: File > New > Text Document.If you elect to use the wizard, pay close attention to its current (OOo V2.3) limitations, as identified within its description. You can create a form letter manually, which is the simplest and most comprehensive method and is described here, or you can use the Mail Merge wizard to create a form letter as described in Using the Mail Merge Wizard to create a form letter. At the end of the year, they want to send a letter to each customer to show the total of credit points collected. Example: Sending a letter to your customer baseĪ mail order company organized a campaign to assign credit points to their customers according to the quantity of goods they buy during one year.
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